Closed Captioning Videos

Closed Captioning provides students with text versions of audio content that is synchronized with the video. Videos that are added to your course should include captioning, preferably with an interactive transcript in an accessible media player. By doing so, the videos are accessible to students who are deaf or hard of hearing, non-native English speakers, as well as any student who wants to search the content of the video or learn the spelling of technical terminology. 

Student Request Process

The Student Request Process outlines the procedure for students who wish to request captioning for a course.

Adding captions to videos in Canvas

Canvas is the primary LMS used by the University of Florida. It includes a new page design where you can create and upload captioned files when you add video content to the Rich Content Editor. Follow the step by step process provided by Canvas on how to caption videos. 

Adding captions to YouTube videos

YouTube is one of the most commonly used video content systems. However, many videos do not have captions or transcripts. While YouTube offers the ability to caption videos as a part of their service, the captioning is often inaccurate and unreliable. Therefore, prior to uploading YouTube videos to your Canvas page, please ensure that they provide accurate captions. In addition, the university cannot caption content that they do not own the rights to, such as YouTube or textbook supported videos that are not owned by you or the university.

Distance Learning Accessibility Fee Fund

As part of the Distance Learning Accessibility Fee Fund, a small fee is collected from state-funded (on-book) college credit courses that are delivered 80% or more online. Accommodation requests receive first priority for funding. All expenses to be paid by the fund must be approved in advance by the DL Accessibility Fee Fund Administrator (AFFA), John Jordi. To request captioning for courses outside of the formal student accommodation requests, contact the Accessibility Fee Fund administrator listed above with the following information:

  1. Term (ex: Spring 2016)
  2. Course number, course title
  3. Section number(s)
  4. Instructor name
  5. General education requirements that the course meets, if any

Funding exceptions

Please remember that use of these funds for general online accessibility are prioritized based on student enrollment and general education requirements. The fund may not be used for courses that are:

  1. Self-funded (off-book)
  2. Less than 80% online delivery (as determined by UF's Course Delivery Data)
  3. Non-college credit (continuing education, non-credit activities or the like)
  4. UF Online course sections also do not qualify for use of the funds, as per state regulation, UF Online students do not pay the DL Accessibility Fee.